File Management
Upload and organize attachments, documents, and images for your resources to maintain comprehensive documentation and records.
Before You Start
File management allows you to attach documents, images, and other files to your resources. This helps maintain comprehensive documentation and provides easy access to important resource-related information.
Attachment System
File Upload
- Upload documents, images, and files to resources
- Drag and drop interface: Easy file upload through drag and drop
- Multiple file selection: Upload multiple files at once
- Progress tracking: Monitor upload progress for large files
File Types
- Support for various file formats: Images, documents, videos, and more
- Common formats: JPG, PNG, PDF, DOC, XLS, MP4, etc.
File Management Features
Upload Process
Single File Upload:
- Select individual files for upload
- Upload confirmation: Confirm successful upload
Bulk Upload:
- Upload multiple files simultaneously
- Batch processing: Handle large numbers of files efficiently
- Progress tracking: Monitor upload progress for each file
- Partial success handling: Continue upload even if some files fail
Drag and Drop:
- Intuitive interface: Drag files directly to upload area
- Visual feedback: Clear indication of drop zones
- File preview: Preview files before upload
- Quick upload: Streamlined upload process
File Types and Formats
Supported File Types
Images:
- Common formats: JPG, PNG, GIF, BMP, TIFF
- High resolution support: Handle large image files
- Image optimization: Automatic compression for web display
- Thumbnail generation: Create thumbnails for quick preview
Documents:
- Office documents: DOC, DOCX, XLS, XLSX, PPT, PPTX
- PDF files: Full PDF support with preview
- Text files: TXT, RTF, and other text formats
- Open formats: ODT, ODS, ODP for open source compatibility
Videos and Audio:
- Video formats: MP4, AVI, MOV, WMV, FLV
- Audio formats: MP3, WAV, AAC, OGG
- Streaming support: Stream large video files
- Compression options: Optimize file sizes for storage
Access Control
Permission Levels:
- View permissions: Control who can view files
- Download permissions: Control who can download files
- Edit permissions: Control who can modify files
- Delete permissions: Control who can delete files
Role-based Access:
- User roles: Assign different access levels to user roles
- Group permissions: Set permissions for user groups
- Resource-specific access: Different permissions per resource
- Temporary access: Grant temporary access to specific files
File Operations
File Viewing
Preview Functionality:
- Image previews: View images directly in the browser
- Document previews: Preview documents without downloading
- Video playback: Play videos directly in the interface
- Zoom and pan: Interactive viewing controls
Download Options:
- Single file download: Download individual files
- Original format: Download files in their original format
- Converted formats: Download in alternative formats
Troubleshooting
Common Issues
Upload Problems:
- Check file size limits and supported formats
- Verify internet connection stability
- Try uploading smaller files or different formats
- Clear browser cache and try again
File Access Issues:
- Verify user permissions for the specific file or category
- Check if the file has been moved or deleted
- Contact administrator for access permission issues
- Try refreshing the page or logging out and back in
Preview Problems:
- Check if the file format is supported for preview
- Try downloading the file to view it locally
- Verify that the file is not corrupted
- Update browser to latest version for better compatibility
Next Steps
After setting up file management, you can:
- Upload and organize files for your resources
- Configure access permissions for different user roles
- Set up file categories for better organization
- Integrate with other modules to enhance documentation