QR Code Management

QR Code Features

Automatic Generation

• Each resource gets a unique QR code upon creation
• Unique across organization: No duplicate QR codes within your system
• Immediate availability: QR codes are generated instantly when resources are created

QR Code Display

• View QR codes from the resource details page
• Download options: Save QR codes as images for printing
• High resolution: Clear, scannable QR codes suitable for various print sizes

QR Code Assignment

• Link QR codes to specific resources automatically
• Permanent association: QR codes remain linked to resources even if information is updated
• Resource identification: Each QR code contains the resource's unique identifier

Mobile Scanning

• Use mobile devices to scan and identify resources
• Quick access: Instantly view resource details and information

QR Code Usage

Physical Resource Identification

Print and Attach:

• Print QR codes and attach them to physical resources
• Durable labels: Use weather-resistant labels for outdoor resources
• Visible placement: Position QR codes where they're easily accessible

Resource Tracking:

• Quick identification: Instantly identify resources in the field
• Inventory management: Streamline inventory checks and audits
• Resource verification: Verify resource locations and status

Mobile Access

Scan and Access:

• Use mobile devices to scan QR codes
• Direct access: QR codes link directly to the resource details page
• Real-time information: Access current resource status and data

Field Operations:

• Inspection support: Access resource information during inspections
• Maintenance tasks: View maintenance history and requirements
• Data entry: Update resource information directly from the field

QR Code Management

Viewing QR Codes

Resource Details Page:

• Access QR codes from the resource details page
• QR code section: Dedicated section displaying the resource's QR code
• Download options: Save QR code as image file

QR Code Information:

• Resource details: QR code displays resource name and type
• Unique identifier: Each QR code contains the resource's unique ID
• Scan instructions: Guidance on how to use the QR code

QR Code Regeneration

When to Regenerate:

• Damaged QR codes: If physical QR codes are damaged or unreadable
• Security concerns: If QR codes are compromised or need to be updated
• Format changes: If QR code format or content structure changes

Regeneration Process:

• Access resource details: Navigate to the resource details page
• Regenerate option: Use the regenerate QR code function
• Download new code: Download and print the new QR code

QR Code Consistency

Persistent Links:

• Codes remain consistent even if resource information is updated
• No broken links: QR codes continue to work after resource modifications
• Backward compatibility: Old QR codes remain functional

Information Updates:

• Real-time data: QR codes always link to current resource information
• Dynamic content: Updated resource details are immediately available
• Historical tracking: Maintain access to resource history and changes

QR Code Implementation

Printing Considerations

Print Quality:

• High resolution: Ensure QR codes are printed clearly and legibly
• Size requirements: QR codes should be large enough to scan easily
• Contrast: Use high contrast colors for better scanning reliability

Label Materials:

• Weather resistance: Use durable materials for outdoor resources
• Adhesive quality: Ensure labels stick securely to resources
• Longevity: Choose materials that withstand environmental conditions

Placement Strategy

Accessibility:

• Easy access: Position QR codes where they're easily reachable
• Visibility: Ensure QR codes are clearly visible and not obstructed
• Safety considerations: Avoid placing QR codes in dangerous locations

Consistent Placement:

• Standardized locations: Use consistent placement across similar resources
• Orientation: Ensure QR codes are oriented for easy scanning
• Height considerations: Place QR codes at appropriate heights for users

Mobile Integration

Mobile App Support

QR Code Scanning:

• Built-in scanner: Mobile apps include QR code scanning functionality
• Camera integration: Use device camera to scan QR codes
• Instant recognition: Automatically identify and load resource information

User Experience

Quick Access:

• Instant information: Get resource details immediately after scanning
• User-friendly interface: Intuitive design for easy navigation
• Relevant data: Display the most important resource information first

Action Capabilities:

• Update information: Modify resource data directly from mobile
• Add readings: Record measurements and readings
• Create tasks: Generate maintenance or inspection tasks

Security Considerations

QR Code Security

Access Control:

• User permissions: QR codes respect user access permissions
• Authentication required: Users must be logged in to access resource information
• Role-based access: Different users see different levels of information

Data Protection:

• Encrypted links: QR codes contain encrypted resource identifiers
• Secure transmission: Data is transmitted securely between devices
• Audit trails: All QR code access is logged for security purposes

Best Practices

Physical Security:

• Secure placement: Place QR codes in secure, monitored areas
• Tamper detection: Use tamper-evident labels when necessary
• Regular monitoring: Check QR codes regularly for damage or tampering

Access Monitoring:

• Usage tracking: Monitor QR code access patterns
• Unauthorized access: Detect and respond to suspicious activity
• Regular audits: Review access logs and security measures

Troubleshooting

Common Issues

QR Code Not Scanning:

• Check that the QR code is printed clearly and at sufficient size
• Ensure the QR code is not damaged or obscured
• Verify that the mobile device camera is clean and focused

QR Code Not Loading:

• Check internet connection if accessing online features
• Verify that the resource still exists in the system
• Ensure you have the necessary permissions to access the resource

QR Code Display Issues:

• Try refreshing the resource details page
• Check if the QR code generation process completed successfully
• Contact support if QR codes consistently fail to display

Next Steps

After setting up QR code management, you can:

• Print and distribute QR codes to your physical resources
• Train users on how to scan and use QR codes effectively
• Set up Resource Readings to track measurements and data
• Configure Integration Features to connect resources with other modules